Most delays in company registration come from incomplete or mismatched documents, not from the filing itself. If you collect the papers below before you begin, the process is usually much smoother. The exact list depends on who the directors and shareholders are and where the registered office will be, so treat this as a working checklist and confirm it before filing.
1. Documents for each director and subscriber
- PAN card. Indian nationals generally need a PAN.
- Aadhaar or another identity proof as applicable.
- Address proof such as a recent bank statement, utility bill or mobile bill. Check how recent the document must be.
- Passport-size photograph.
- Email address and mobile number for each person. These are used for verification, so they must be active.
- Digital Signature Certificate (DSC) for the proposed directors who will sign the forms electronically.
2. Documents for the registered office
- Proof of address of the office, usually a recent electricity bill, water bill, property tax receipt or similar.
- Ownership or rent proof. A sale deed or property tax receipt if owned, or a rental agreement if rented.
- No-objection certificate (NOC) from the owner permitting the company to use the premises.
A residential address can often be used as a registered office for a small company, subject to the owner's consent. Confirm this for your case.
3. Information you should decide in advance
- The proposed company name, plus two or three alternatives in case the first is not approved.
- The main business activity the company will carry on.
- The authorised and subscribed share capital and each shareholder's share.
- Who will be directors and who will be shareholders. They can be the same people.
4. Common reasons for delay
- Name on the PAN does not match the name on the address proof.
- Address proof is too old or unclear.
- Proposed name is too similar to an existing company or trademark.
- The owner's NOC is missing or not signed.
Frequently asked questions
Do all directors need a DSC?
Directors who will sign the incorporation forms electronically generally need a Digital Signature Certificate. TalkUs can arrange this as part of the process.
Can I use my home as the registered office?
Often yes, with the owner's consent and supporting address documents, but you should confirm for your specific case before filing.
How many documents do I need to prepare in total?
It depends on the number of directors and shareholders and on the office premises. A short checklist for your case can be shared on request.